Description

Committee person

Chris Gibson

Requires good management skills and documenting abilities.

Responsibilities: Documentation and maintaining of Official Records.

Ensure that the club is always operating within the guidelines and framework of it's charter and statutory requirements. Ensure the club maintains all records as required by statutes. Issue formal notices as required. Prepare meeting agendas and circulate to all relevant parties. Document Committee Meetings and prepare formal minutes from same within a timely manner. Receive club correspondence, document and keep these safe. Primary contact for all statutory bodies.

Manage and maintain membership register. Prepare membership packs and ensure they are sent to new members in a timely manner upon receipt of application and payment of fees. Send correspondence to members as required.

Ensure members are notified when renewal is required. Assist with budget planning and work to budgets provided

Lynne Paynter

Requires good accounting and management skills.

Responsibilities: Management of Club Funds and Membership Register.

To receive all monies, pay all debts, manage club financial (bank) accounts, develop budgets, monitor investments, prepare reports and generally look after all financial dealings of the club. Prepare income and expenditure statements for reports on a regular basis and arrange for Auditing of accounts as required. Work with the committee to present budgets that take into account the objectives of the committee/club. Manage the club's overall budge

Ted Paynter

Requires a proficient level of understanding licence requirements and technical knowledge of club vehicles along with good communication skills.

Responsibilities: Ensure all participants have correct licence level.

Duties include; disbursing, supervising completion and sending all documents required for licences and club events to our governing body.

Liaise with our governing body and keep abreast of changes and updates.

Ensure the club and members are kept up to date will all changes regarding licencing and insurance changes

Lynne Paynter

Requires good planning and management skills.

Responsibilities: Planning, scheduling and co-ordinating all club events.

Schedule, plan, coordinate and supervise all club social events and technical evenings in conjunction with Technical Officer. Endeavour to ensure that events held are commensurate with the wishes and desires of the membership.

Ensure that reports are prepared for Communication Manager. Assist with budget planning and work to budgets provided.

Requires good communication and management skills.

Responsibilities: Management of all internal and external communications.

Develop and build relationships (regular contact) with media outlets that would benefit the club. Promote the club through these outlets. Supervise the club magazine and Internet Site ensuring that they maintain high standards.

Ensure that the clubs internet communication facilities can be accessed by all members and other relevant parties.

Ensure that the clubs Internet presence is kept up to date. Assist with budget planning and work to budgets provided

Chris Gibson

Glen King-Gee

Inspect and report to Committee on track maintance. Organize and coordinate working bees

all commitee members

To source and make application for grants which will benefit the club.

Ted Paynter

Chris Gibson

To keep a record of club Registered Vehicles/Special Interest Vehicles.

Represent SHSCC at meetings between SH Rural City Council and other clubs.

Report back to committee members out outcomes.

Ted Paynter

Chris Gibson